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Hiring for EPIC Implementation: A Guide for Hospital IT Managers

by | Feb 15, 2023 | Electronic Health Records, For Companies

Implementing an electronic health record (EHR) system can be a daunting task for any hospital IT manager. A successful implementation requires a team of skilled professionals who can work together to ensure that the system meets the needs of the hospital and its patients. In this blog, we will discuss best practices for hiring for EPIC implementation, but first, let’s consider some of the challenges hiring manager faces in finding top talent for EPIC implementations.

The Hiring Challenges

Hiring managers face several struggles when implementing an electronic health record (EHR) system. One of the biggest challenges is finding candidates with the right skill set and experience. EHR implementation requires a combination of technical skills, project management experience, and healthcare knowledge, which can be difficult to find in a single candidate. Additionally, the demand for EHR professionals is high, making it a competitive job market. Another challenge is the time and resources required for recruitment and training. EHR implementation can be a complex and time-consuming process, and hiring managers must allocate resources for recruitment and training to ensure that their team is prepared for the implementation process. Finally, turnover can also be a challenge, as some EHR professionals may leave for other opportunities or may struggle to adapt to the organization’s culture or processes.

A Step-by-Step Guide to Hiring

Identify the Skill Set:

Before beginning the recruitment process, it’s important to identify the skill set necessary for success in the role. The ideal candidate will have a combination of technical skills, project management experience, and strong communication skills. They should be knowledgeable in EPIC system implementation, configuration, and maintenance. Additionally, they should have experience managing complex projects and be able to communicate effectively with stakeholders.

Create a Job Description:

The job description is the first impression that potential candidates will have of your organization and the role. Therefore, it’s important to create a detailed and compelling job description that accurately reflects the job requirements, responsibilities, and desired qualifications. Be sure to include information about the hospital’s mission, values, and culture, as well as the opportunities for growth and advancement.

Advertise the Position:

To attract the best candidates, it’s important to advertise the position through multiple channels. Post the job description on the hospital’s website, job boards, and social media platforms. Additionally, consider reaching out to professional associations and other healthcare organizations to spread the word about the position.

Screening Candidates:

It’s time to start assessing applicants once you’ve received their applications. This entails performing initial phone screenings as well as analyzing resumes and cover letters. Look for applicants who possess the necessary skills and are enthusiastic about technology and healthcare. Evaluations of their teamwork and communication abilities are also necessary.

Conduct Interviews:

After screening, it’s time to conduct interviews. Begin with a structured interview that asks candidates about their skills and experience in EPIC system implementation. Then, ask behavioral questions to gauge their problem-solving skills and ability to work in a team environment. Finally, have them meet with other members of the team to assess their fit within the organization.

Check References:

Before making a job offer, it’s important to check the candidate’s references. Speak with previous employers and colleagues to confirm the candidate’s skills, experience, and work ethic.

Make the Offer:

It’s time to extend the offer if you’ve located the ideal individual. Make careful to convey the offer’s specifics, such as the starting pay, benefits, and start date. Additionally, convey the requirements for the position and the chances for development and promotion inside the company.

Let’s Engage

Hiring for EPIC implementation requires a combination of technical skills and project management experience. By following these best practices, you can build a team that is passionate about improving patient care and driving the success of the hospital. With the right team in place, your EPIC implementation will be a success.

Hiring managers looking to find support from trusted experts in building their team, often turn to Engage.

Recruitment is more than a process of streamlined hiring strategies and impressive technology to help us be more efficient in our work. Our team of strong recruiters is dedicated to re-imagining the behaviors, beliefs, values, and norms our world has when it comes to hiring. Our team is working to ensure that hiring is no longer just a quick process but an efficient one. 

Our team finds the right candidate the first time.

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