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Hiring for EPIC Implementation: A Guide for Hospital IT Managers

by | Apr 26, 2023 | Electronic Health Records, For Companies

Electronic health record (EHR) systems are becoming more and more crucial as healthcare systems develop and rely more and more on technology. These systems’ deployment, especially for those created by Epic Systems Corporation, might be challenging. It’s crucial to assemble the best team to supervise the implementation. We’ll cover hiring for EPIC deployment in great detail in this guide, along with the critical actions hospital IT administrators may take to guarantee a successful implementation.

  1. Identify the Project Team

Before hiring for Epic implementation, it is essential to identify the project team. This team should be comprised of both clinical and technical staff, including physicians, nurses, IT professionals, and administrative staff. It’s important to have a clear understanding of the roles and responsibilities of each team member, and ensure that the team is properly staffed to ensure a successful implementation.

  1. Define the Scope

The next step is to specify the implementation’s scope. This includes determining the project’s goals and objectives, the timetable for completion, and the resources needed. Each stage of the implementation process should be described, along with the tasks necessary for each stage, in a thorough project plan. By doing so, you may help guarantee that the project stays on schedule and that everyone engaged understands their roles.

  1. Determine the Skillset

Once the project team has been identified and the scope of the implementation has been defined, it’s important to determine the specific skills and qualifications required for each team member. For example, clinical staff will need to have a strong understanding of patient care processes and workflows, while IT professionals will need to have technical expertise in areas such as network administration and database management. It’s important to hire individuals with the right skillset for the job to ensure a successful implementation.

  1. Review Resumes and Conduct Interviews

Reviewing resumes and conducting interviews are the following steps after deciding on the necessary skill set. Asking the right questions throughout the interview process will enable you to ascertain whether the applicant possesses the knowledge and skills required to complete the assignment. This may involve asking them about their prior experience implementing Epic, their knowledge of clinical workflows, and their technical proficiency.

  1. Check References

Once a candidate has been identified as a potential hire, it’s important to check their references. This can help verify their experience and qualifications and ensure that they are a good fit for the project team. During the reference check, it’s important to ask specific questions about the candidate’s previous experience working on Epic implementations and their ability to work collaboratively with others.

  1. Provide Training and Support

After the team has been hired, it’s important to provide ongoing training and support. This can help ensure that everyone on the team has the necessary skills and knowledge to meet the needs of the project. Training may include classroom instruction, online courses, and hands-on training with the Epic system. Ongoing support should also be provided to help team members troubleshoot any issues that may arise during the implementation process.


A knowledgeable and experienced team is necessary for the difficult process of implementing the Epic EHR system. Hospital IT administrators can make sure they are selecting the best candidates for the job and giving them the required training and support to guarantee a successful implementation by following the instructions provided in this article. Healthcare systems can use the advantages of Epic EHR systems to improve patient care and streamline their operations by assembling the proper team.

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